Privacy Policy and Disclaimer :
Effective Date: 02/03/2023
Organization: Pathways Autism
1. Disclaimer
The information provided in this Privacy Policy is intended for general informational purposes only and is meant to explain how Pathways Autism collects, uses, and protects personal information. It does not constitute legal advice and should not be relied upon as such.
Privacy laws and regulatory requirements may vary depending on jurisdiction and may change over time. Pathways Autism makes reasonable efforts to maintain compliance with applicable privacy and healthcare regulations; however, we cannot guarantee that this document fully meets all legal requirements in every location or circumstance.
We strongly recommend consulting with a qualified legal professional or compliance specialist to ensure that your privacy practices and policies meet all applicable laws and are appropriate for your specific business operations.
2. Introduction
Pathways Autism (“we,” “our,” or “us”) is committed to protecting the privacy and confidentiality of our clients, families, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you use our services or visit our website.
By using our services, you acknowledge and agree to the practices described in this Privacy Policy.
3. Information We Collect
We may collect the following types of information:
Personal Information

• Name

• Date of birth

• Contact details (phone number, email, address)

• Emergency contact information

• Insurance and billing information

• Medical, developmental, or diagnostic information (when applicable)

Non-Personal Information

• Browser type and device information

• Website usage data

• Pages visited and time spent on site

• General analytics data

4. How We Collect Information
We collect information through:

• Intake forms and registration documents

• Therapy sessions and clinical evaluations

• Phone, email, or website communications

• Insurance providers and healthcare partners (when applicable)

• Cookies and tracking technologies on our website

5. How We Use Information
We use personal information to:

• Provide clinical and therapeutic services

• Develop and manage individualized treatment plans

• Schedule and coordinate appointments

• Process billing and insurance claims

• Communicate with families and caregivers

• Improve our programs and services

• Comply with legal and regulatory obligations

6. How We Share Information
We do not sell, rent, or trade personal information.
We may share information only when necessary with:

• Licensed healthcare professionals involved in care

• Insurance providers for billing and authorization

• Legal guardians or authorized caregivers

• Government or legal authorities when required by law

• Third-party service providers assisting in operations (under confidentiality agreements)

7. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, loss, misuse, or disclosure.
While we take data protection seriously, no system is completely secure, and we cannot guarantee absolute security of information transmitted electronically.
8. HIPAA Compliance
Where applicable, Pathways Autism complies with the Health Insurance Portability and Accountability Act (HIPAA). Protected Health Information (PHI) is handled with strict confidentiality and is only used or disclosed as permitted or required by law.
9. Cookies and Tracking Technologies
Our website may use cookies and similar technologies to:

• Improve website functionality

• Analyze traffic and user behavior

• Enhance user experience

Users may disable cookies through browser settings, though some features of the site may not function properly.
10. Your Rights
Depending on your location, you may have the right to:

• Access your personal records

• Request corrections or updates

• Request restrictions on certain uses

• Obtain copies of your information

• Withdraw consent where applicable

To exercise these rights, please contact us using the information provided below.
11. Children’s Privacy
We provide services to children with developmental needs and only collect or process information about minors with the consent of a parent or legal guardian. We do not knowingly collect personal data directly from children without appropriate authorization.
12. Third-Party Services
We may work with third-party providers such as insurance companies, billing services, or healthcare partners. These parties are only given the information necessary to perform their duties and are expected to maintain confidentiality.
We are not responsible for the privacy practices of external websites or third-party services.
13. Data Retention
We retain personal information only as long as necessary to:

• Provide services

• Comply with legal obligations

• Resolve disputes

• Enforce agreements

After this period, data is securely deleted or anonymized where appropriate.
14. Changes to This Privacy Policy
We reserve the right to update or modify this Privacy Policy at any time. Updates will be posted on this page with a revised effective date. Continued use of our services after changes are posted constitutes acceptance of the updated policy.